Privacy Policy

1. Introduction

Welcome to Face IN's Privacy Policy. This policy explains how Face IN ("we", "our", "us") collects, uses, shares, and protects your information when you use our Face IN attendance system application and website (collectively, the "Service"). Your privacy is important to us, and we're committed to protecting and respecting your personal data.

This policy applies to all users of our Service, including children under the age of 13. If you're a parent or guardian of a child using our Service, please read this policy carefully and help them understand it.

2. Information We Collect

Depending on how you interact with our Service, we may collect the following types of information:

2.1 Personal Information

• Account information: Name, email address, password (stored in encrypted form), company affiliation, job title
• Profile information: Profile picture, department, employee ID
• Face data: Temporary still images captured at check-in and check-out for real-time attendance validation only. No biometric or facial recognition data is collected or stored
• Location data: GPS coordinates and location information when you check in or out
• Contact information: Phone number (for SMS notifications)

2.2 Usage Information

• Log data: IP address, browser type, operating system, pages visited, time and date of visit
• Device information: Device type, mobile device identifier, operating system
• Cookies and similar technologies: Information collected through cookies and similar technologies

2.3 Children's Information

We only collect children's personal information with parental consent. For users under 13, we follow these additional protections:

• We require verifiable parental consent before collecting any personal information
• We collect only information necessary for the use of our Service
• We do not make personal information publicly available
• We do not share children's information with third parties except as required for the operation of our Service
• Parents can review their child's information, request its deletion, and refuse further collection

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain our Service
• To verify your identity for attendance tracking through temporary face image capture
• To notify you about changes to our Service
• To allow you to participate in interactive features of our Service
• To provide customer support
• To gather analysis or valuable information to improve our Service
• To monitor the usage of our Service
• To detect, prevent and address technical issues
• To provide you with news, special offers, and general information about other services and events

Use of Facial Data

FaceIn captures temporary still images at check-in and check-out for real-time attendance validation. The temporary face image is used only at the moment of check-in/check-out to verify that the correct employee is performing the action. The image is linked to a timestamp and user ID, processed in real time, and then discarded automatically. No biometric or facial recognition data is collected, stored, or generated.

4. Data Retention

We retain your personal information for as long as necessary to provide you with our Service and as required by law.

Face Data Storage & Retention

FaceIn does not store face images. Face data is not retained. Captured images are processed temporarily in-memory and automatically discarded immediately after attendance verification is completed. All images are processed securely in memory for immediate attendance validation and then discarded. No face data is written to disk, cloud, or any persistent storage. Nothing is stored beyond the real-time check-in/check-out process.

Attendance records (without face images) are retained according to company policies and applicable labor laws.

For children under 13, we do not retain personal information longer than necessary to fulfill the purpose for which it was collected.

5. How We Share Your Information

We share your information with:

• Your employer or organization: Information related to attendance and usage of the Service (face images are never shared)
• Service providers: Third-party vendors who help us provide the Service (e.g., hosting, maintenance)
• Legal requirements: When required by law or to protect our rights

We will not sell your personal information to third parties. Face images are never shared with any third party and are not stored long-term. The temporary image is processed securely in memory for immediate attendance validation and then discarded. No face data is shared with third parties.

For children under 13, we only share information as necessary to provide the Service or as required by law.

6. Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Regular security assessments
• Access controls and authentication
• Regular backups and disaster recovery planning

However, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: You can request a copy of your personal information
• Correction: You can request correction of inaccurate information
• Deletion: You can request deletion of your personal information
• Restriction: You can request restriction of processing your personal information
• Objection: You can object to processing based on legitimate interests
• Data portability: You can request transfer of your information to another provider

To exercise these rights, please contact us at privacy@facein.app.

8. Parental Rights for Children Under 13

Parents or guardians of children under 13 have the following rights:

• Review their child's personal information
• Request deletion of their child's personal information
• Refuse to allow further collection or use of their child's personal information
• Agree to the collection and use of their child's information, but not allow disclosure to third parties

To exercise these rights, please contact us at childprivacy@facein.app with verification of your identity as the parent or guardian.

9. International Data Transfers

Your information may be transferred to, and maintained on, computers located outside your state, province, country, or other governmental jurisdiction where data protection laws may differ.

If you are located outside the United States and choose to provide information to us, please note that we transfer the data to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

10. Third-Party Links

Our Service may contain links to third-party websites or services that are not owned or controlled by Face IN. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party websites or services.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.